Microsoft-Access : Objective Questions and Answers (MCQs) | MS Access Objective Questions and Answers
Basic Ms Access Concepts MCQs (Multiple Choice Questions English): Microsoft Access Concepts Computer Awareness Questions and Literacy Test Answers in this section are very useful for various competitive exams. For which we have given 40 questions and answers which is very important.
Microsoft-Access Objective Questions and Answers (1-20)
1. Queries in Access can be used as
A) view, change and analyze data in different ways
B) a source of records for forms and reports
C) Only a
D) Both a and b
ANS. D) Both a and b
2. To create queries in Access
A) You can drag and drop fields on query builders
B) you can type the SQL command in SQL view
C) You can use query wizard or design view
D) All of above
ANS. D) All of above
3. Query design window has two parts. The upper part shows
A) Name of fields, field type and size
B) Tables with fields and relationships between tables
C) Criteria
D) Sorting check boxes
ANS. B) Tables with fields and relationships between tables
4. What does the show check box in query design window indicate
A) It indicates whether the field is to be used or not
B) It indicates whether the field is to be displayed in query result or not
C) It indicates whether the field names to be displayed in query result or not
D) None of above
ANS. B) It indicates whether the field is to be displayed in query result or not
5. What is a form in MS Access
A) It is a printed page where users will write their data to fill it up
B) It is an input screen designed to make the viewing and entering data easier
C) This is an important part of database used by analysts to draw conclusions
D) All of above
ANS. B) It is an input screen designed to make the viewing and entering data easier
6. Which of the following statement is true
A) Reports can be used to retrieve data from tables and calculate
B) Queries can be printed in well formatted manner and presented as the information
C) Queries can include calculated fields that do not exist in table
D) Reports and forms are similar but forms are use to print but reports to display on
screen only
ANS. C) Queries can include calculated fields that do not exist in table
7. Two tables can be linked with relationship so that the data integrity can be enforced.
Where can you find Relationship command
A) File menu
B) View Menu
C) Database Menu
D) Tools Menu
ANS. D) Tools Menu
8. Which of the following is not a type of relationship that can be applied in Access database
A) One to One
B) One to Many
C) Many to Many
D) All of above can be applied
ANS. D) All of above can be applied
9. To create relationship between two tables
A) drag the primary key of a table into foreign key of another table
B) drag the foreign key of a table into the primary key of another table
C) drag any field from parent table and drop on child table
D) Any of above can be done to create relationship
ANS. A) drag the primary key of a table into foreign key of another table
10. While creating relationship, when you drag a field of a field to drop into another
table the mouse pointer changes into
A) a doctor’s sign
B) thin + sign
C) outline rectangle
D) None of above
ANS. C) outline rectangle
11. What happens when you release mouse pointer after you drop the primary key of a
table into foreign key of another table?
A) A relationship is created
B) Edit relationship dialog box appears
C) Error occurs
D) Nothing happens
ANS. B) Edit relationship dialog box appears
12. What do you mean by one to many relationship between Student and Class table?
A) One student can have many classes
B) One class may have many student
C) Many classes may have many students
D) Many students may have manu classes
ANS. A) One student can have many classes
13. In one-to-many relationship the table in ‘one’ side is called _______ and on ‘many’
side is called _______
A) Child , Parent
B) Parent , Child
C) Brother , Sister
D) Father , Son
ANS. B) Parent , Child
14. Referential integrity means
A) Do not enter a value in the foreign key field of a child table if that value does not
exist in the primary key of the parent table
B) Do not enter a value in the primary key field of chield table if that value does not
exist in the primary key of the parent table
C) Do not enter a value in the foreign key field of a parent table if that value does not
exist in the primary key of the child table
D) All of above
ANS. A) Do not enter a value in the foreign key field of a child table if that value does not exist in the primary key of the parent table
15. Cascade delete option
A) is used to delete all the records of all tables in a database
B) will repeat the recent delete operation to all the records of current table
C) is available in Edit relatiionship dialog box which makes sure that all the related
records will be deleted automatically whn the record from parent table is deleted
D) None of above
ANS. C) is available in Edit relatiionship dialog box which makes sure that all the related
16. cascade update option
A) means do not change the value in the primary key field if that record has related
records in another table
B) means change all the related records in child tables if the record in parent table is
changed
C) Both of above
D) None of above
ANS. C) Both of above
17. We can remove a relationship defined between two tables by
A) From Edit menu choose Delete Relationship
B) Select the relationship line and press Delete
C) Choose Delete option from Relationship menu
D) All of above
ANS. B) Select the relationship line and press Delete
18. If you need to edit a relationship
A) Right click the relationship line and choose Edit Relationship
B) Double click the relationship line
C) Both of above
D) None of above
ANS. C) Both of above
19. If you write criteria values vertically (one in a row) it will mean
A) OR conditions
B) AND conditions
C) NOT condition
D) None of above
ANS. A) OR conditions
20. To achieve AND effect when you are entering criteria in a query design window
A) write criteria values vertically one in a row
B) write criteria values horizontally
C) Write criteria values in same field separated with AND
D) Write criteria values in same field separated with &
ANS. B) write criteria values horizontally
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Microsoft-Access Objective Questions and Answers (21-40)
21. A search value can be an exact value or it can be
A) Logical Operator
B) Relationship
C) Wild card character
D) Comparison operation
ANS. C) Wild card character
22. Both conditions display on the same row in the design grid when ___operator is in use
A) OR
B) IN
C) AND
D) LIKE
ANS. C) AND
23. the two form layout types will display multiple records at one time are tabular and___
A) columnar
B) justified
C) date sheet
D) pivot table
ANS. B) justified
24. You can automatically include all of the field in a table in a query by___ a strike that appear list box in query design view
A) Clicking
B) Right clicking
C) Double clicking
D) None of the above
ANS. C) Double clicking
25. The___ operator will cause a record to be selected only if two or more conditions are satisfied
A) Or
B) If or
C) Range
D) And
ANS. D) And
26. When a picture or other graphic image is placed in the report header section it will appear____
A) Once in the bugging of the report
B) At the top of every page
C) Every after record break
D) On the 1st and last pages of the report
ANS. A) Once in the bugging of the report
27. To duplicate a controls formatting you can use___
A) Manager
B) Wizard
C) Painter
D) Control
ANS. C) Painter
28. The__ button on the tool box display data from a related table
A) Sub form sub report
B) Relationships
C) Select objects
D) More controls
ANS. A) Sub form sub report
29. You can set a controls border type to make the border invisible.
A) Transparent
B) Invisible
C) Do not display
D) No border
ANS. C) Do not display
30. A __ name must be unique within a database
A) Table
B) Field
C) Record
D) Character
ANS. A) Table
31. The expression builder is an access tool that controls an expression___ for entering an expression
A) Table
B) Box
C) Cell
D) Palette
ANS. B) Box
32. This option allows you to build a new table by entering data directly into the datasheet.
A) datasheet view
B) design view
C) link table
D) None of the above
ANS. A) datasheet view
33. The key uniquely identifies each record in a table.
A) primary key
B) key word
C) filed name
D) All of above
ANS. A) primary key
34. This data type allows alphanumeric characters and special symbols.
A) text
B) memo
C) auto number
D) None of the above
ANS. A) text
35. Unlike text data type, this can store up to maximum of 65, 535 characters.
A) memo
B) data/time
C) number
D) All of above
ANS. A) memo
36. It is a database object to view, change, and analyze data in different ways
A) query
B) form
C) report
D) None of the above
ANS. A) query
37. It is most common type of query. It retrieves records from one or more tables and
then displays the
A) Parameter
B) Select
C) crosstab
D) All of above
ANS. B) Select
38. It is a query that when run displays its own dialog box prompting you for information, such as
A) Select
B) crosstab
C) Parameter
D) Append
ANS.C) Parameter
39. It is used to calculate and restructure data for easier analysis of your data. It calculates the sum,
A) Parameter
B) Select
C) crosstab
D) Append
ANS. C) crosstab
40. It is a sign or symbol that specifies, operator, and values that produce a result
A) operator
B) query
C) expression
D) None of the above
ANS. A) operator
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